How To Change Series Names In Excel
What'south in the name?
If you are working with Excel spreadsheets, information technology could mean a lot of time saving and efficiency.
In this tutorial, you'll learn how to create Named Ranges in Excel and how to use it to save time.
Named Ranges in Excel – An Introduction
If someone has to phone call me or refer to me, they volition employ my name (instead of saying a male is staying in so so identify with so and so height and weight).
Right?
Similarly, in Excel, you lot tin can requite a name to a cell or a range of cells.
At present, instead of using the prison cell reference (such as A1 or A1:A10), you tin merely use the name that y'all assigned to it.
For example, suppose you lot take a data set as shown below:
In this information prepare, if you have to refer to the range that has the Date, you will take to utilize A2:A11 in formulas. Similarly, for Sales Rep and Sales, you volition take to employ B2:B11 and C2:C11.
While it's alright when y'all only accept a couple of data points, but in case you huge complex data sets, using prison cell references to refer to information could be fourth dimension-consuming.
Excel Named Ranges makes information technology easy to refer to data sets in Excel.
You tin create a named range in Excel for each data category, and and so use that name instead of the prison cell references. For example, dates can be named 'Date', Sales Rep data tin be named 'SalesRep' and sales data tin be named 'Sales'.
You tin also create a proper noun for a single jail cell. For example, if you have the sales committee per centum in a cell, you can name that cell equally 'Commission'.
Benefits of Creating Named Ranges in Excel
Hither are the benefits of using named ranges in Excel.
Apply Names instead of Cell References
When yous create Named Ranges in Excel, yous can use these names instead of the cell references.
For example, y'all can use =SUM(SALES) instead of =SUM(C2:C11) for the in a higher place data set.
Accept a wait at ṭhe formulas listed below. Instead of using cell references, I have used the Named Ranges.
- Number of sales with value more than than 500: =COUNTIF(Sales,">500″)
- Sum of all the sales washed past Tom: =SUMIF(SalesRep,"Tom",Sales)
- Commission earned past Joe (sales by Joe multiplied by commission percentage):
=SUMIF(SalesRep,"Joe",Sales)*Committee
You would agree that these formulas are easy to create and easy to understand (especially when you lot share information technology with someone else or revisit it yourself.
No Need to Become Back to the Dataset to Select Cells
Another significant benefit of using Named Ranges in Excel is that you don't need to go back and select the prison cell ranges.
You can only type a couple of alphabets of that named range and Excel will testify the matching named ranges (as shown beneath):
Named Ranges Make Formulas Dynamic
By using Named Ranges in Excel, y'all can make Excel formulas dynamic.
For example, in the instance of sales commission, instead of using the value 2.five%, you can utilise the Named Range.
Now, if your company after decides to increase the commission to three%, you can simply update the Named Range, and all the calculation would automatically update to reflect the new commission.
How to Create Named Ranges in Excel
Here are three ways to create Named Ranges in Excel:
Method #1 – Using Ascertain Name
Here are the steps to create Named Ranges in Excel using Define Name:
This volition create a Named Range SALESREP.
Method #two: Using the Proper name Box
- Select the range for which y'all want to create a proper noun (do non select headers).
- Become to the Name Box on the left of Formula bar and Type the proper noun of the with which you lot want to create the Named Range.
- Note that the Name created here volition exist bachelor for the entire Workbook. If you lot wish to restrict information technology to a worksheet, utilize Method 1.
Method #iii: Using Create From Selection Option
This is the recommended way when you have data in tabular form, and you desire to create named range for each column/row.
For example, in the dataset below, if you want to quickly create three named ranges (Date, Sales_Rep, and Sales), then you tin can use the method shown below.
Here are the steps to speedily create named ranges from a dataset:
This volition create three Named Ranges – Date, Sales_Rep, and Sales.
Note that it automatically picks up names from the headers. If there are whatsoever space between words, it inserts an underscore (as yous tin't have spaces in named ranges).
Naming Convention for Named Ranges in Excel
There are sure naming rules you lot demand to know while creating Named Ranges in Excel:
- The commencement graphic symbol of a Named Range should be a letter and underscore character(_), or a backslash(\). If information technology's annihilation else, information technology will show an mistake. The remaining characters can be letters, numbers, special characters, period, or underscore.
- Yous tin can not use names that also represent cell references in Excel. For example, you tin't use AB1 every bit it is also a prison cell reference.
- You can't use spaces while creating named ranges. For example, y'all can't have Sales Rep as a named range. If you lot want to combine two words and create a Named Range, use an underscore, catamenia or uppercase characters to create it. For instance, yous can have Sales_Rep, SalesRep, or SalesRep.
- While creating named ranges, Excel treats uppercase and lowercase the same style. For instance, if you create a named range SALES, then yous will not be able to create another named range such as 'sales' or 'Sales'.
- A Named Range can be upwardly to 255 characters long.
Too Many Named Ranges in Excel? Don't Worry
Sometimes in large data sets and complex models, yous may finish up creating a lot of Named Ranges in Excel.
What if you lot don't retrieve the name of the Named Range you created?
Don't worry – here are some useful tips.
Getting the Names of All the Named Ranges
Here are the steps to get a list of all the named ranges you created:
This will give yous a list of all the Named Ranges in that workbook. To employ a named range (in formulas or a cell), double click on information technology.
Displaying the Matching Named Ranges
- If you accept some idea about the Name, type a few initial characters, and Excel will show a drop down of the matching names.
How to Edit Named Ranges in Excel
If y'all have already created a Named Range, yous tin edit it using the following steps:
Useful Named Range Shortcuts (the Power of F3)
Hither are some useful keyboard shortcuts that will come up handy when you are working with Named Ranges in Excel:
- To get a list of all the Named Ranges and pasting it in Formula:F3
- To create new name using Proper noun Managing director Dialogue Box:Command + F3
- To create Named Ranges from Choice: Command + Shift + F3
Creating Dynamic Named Ranges in Excel
Then far in this tutorial, we have created static Named Ranges.
This means that these Named Ranges would always refer to the aforementioned dataset.
For example, if A1:A10 has been named every bit 'Sales', information technology would e'er refer to A1:A10.
If you lot add together more sales data, so y'all would have to manually go and update the reference in the named range.
In the world of ever-expanding information sets, this may end upwards taking up a lot of your time. Every fourth dimension yous get new data, you may have to update the Named Ranges in Excel.
To tackle this issue, we can create Dynamic Named Ranges in Excel that would automatically business relationship for additional information and include it in the existing Named Range.
For example, For example, if I add ii additional sales information points, a dynamic named range would automatically refer to A1:A12.
This kind of Dynamic Named Range can exist created past using Excel Alphabetize function. Instead of specifying the cell references while creating the Named Range, we specify the formula. The formula automatically updated when the information is added or deleted.
Let's run into how to create Dynamic Named Ranges in Excel.
Suppose we have the sales data in cell A2:A11.
Here are the steps to create Dynamic Named Ranges in Excel:
-
- Go to the Formula tab and click on Define Name.
- In the New Name dialogue box type the following:
- Name: Sales
- Scope: Workbook
- Refers to: =$A$2:Index($A$two:$A$100,COUNTIF($A$2:$A$100,"<>"&""))
- Click OK.
- Go to the Formula tab and click on Define Name.
Done!
Y'all now accept a dynamic named range with the proper noun 'Sales'. This would automatically update whenever you add data to information technology or remove data from information technology.
How does Dynamic Named Ranges Work?
To explicate how this work, y'all demand to know a bit more about Excel Index function.
Most people utilize INDEX to return a value from a list based on the row and column number.
But the Index function also has another side to information technology.
It can exist used to return a cell reference when it is used every bit a part of a prison cell reference.
For instance, here is the formula that we have used to create a dynamic named range:
=$A$two:INDEX($A$two:$A$100,COUNTIF($A$2:$A$100,"<>"&"")) INDEX($A$2:$A$100,COUNTIF($A$two:$A$100,"<>"&"") –> This role of the formula is expected to return a value (which would exist the 10th value from the list, because there are x items).
However, when used in forepart of a reference (= $A$ii: Alphabetize($A$2:$A$100,COUNTIF($A$2:$A$100,"<>"&""))) it returns the reference to the cell instead of the value.
Hence, here information technology returns =$A$2:$A$xi
If we add two additional values to the sales column, information technology would then return =$A$2:$A$xiii
When y'all add new data to the listing, Excel COUNTIF office returns the number of non-blank cells in the data. This number is used by the Index role to fetch the cell reference of the last particular in the listing.
Note:
- This would only work if at that place are no blank cells in the data.
- In the example taken above, I have assigned a big number of cells (A2:A100) for the Named Range formula. You can arrange this based on your data set up.
You can also use Showtime function to create a Dynamic Named Ranges in Excel, however, since Outset function is volatile, it may lead a tedious Excel workbook. Index, on the other manus, is semi-volatile, which makes it a better pick to create Dynamic Named Ranges in Excel.
Y'all may also like the following Excel resources:
- Costless Excel Templates.
- Gratuitous Online Excel Preparation (7-Part Online Video Course).
- Useful Excel Macro Code Examples.
- x Advanced Excel VLOOKUP Examples.
- Creating a Drop Down List in Excel.
- Creating a Named Range in Google Sheets.
- How to Reference Another Canvas or Workbook in Excel
- How to Delete Named Range in Excel?
Source: https://trumpexcel.com/named-ranges-in-excel/
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